How To Register Cloud Accounting Software with the BIR

Your business is growing and finally, you have installed cloud accounting software for your business to cope with the growing demands of the industry. Many businesses already have cloud-based accounting software, and thankfully you have it too!  

But this is not the end game. When a software provider in the Philippines provides cloud accounting software and its different applications, it is imperative to register the said software or the app first and foremost with the Bureau of Internal Revenue (BIR) before they can officially start using them in their operations. 

Therefore, any software provider, or software-as-a-service company in the Philippines as well as business owners should be able to learn the know-how of BIR registration. Should you want to go through each detail, here are some things to ponder when you register your software with the BIR for a  BIR computerized accounting system:

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1. Learn About The Components Involved

First, know about CAS. What is it and how important is it? To have a BIR computerized accounting system means your company will need to integrate with different components in your existing systems. There are four things that need to sync up.

• Your general journal and all other records that your accountants deal with.
• The accounting records will include your sales book, inventory book, purchases book, accounts receivable and accounts payable books, payroll ledger, and subsidiary ledgers.
• Application systems that generate your company’s official receipts, invoices, cash vouchers, billing statements, and other entries for your subsidiary ledger.
• The point of sale (POS) system and/or cash register machines (CRM) that are linked to your computerized accounting system.

2. Find the Best BIR Computerized Accounting System (CAS) For Your Business

Decide on the cloud accounting software you will use for your business. There are several perfect solutions in the market, but you will have to find out which one matches the needs of your business. Do bear in mind that there is no one size fits all. It all depends on what you need. The ideal BIR computerized accounting system should be a good fit for your company’s size and for the work it does. It should also be ready upgradeable and scalable in case as your business grows. 

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!

3. Gather and Get Those Docs Ready

The first thing software you have, you need to get hold of BIR Form 1900. This is the Application for Authority to Adopt a Computerized Accounting System (CAS) or Components Thereof/Loose-leaf Books of Accounts. BIR computerized accounting system (CAS) stands for Computerized Accounting System which is a requirement that the Philippines’ Bureau of Internal Revenue (BIR) requires from large taxpayers. 

Becoming CAS-compliant means integrating accounting components so that a company can manage its own set of computerized accounting books, records, and documents.

Then depending on your needs for a POS retail system, you can now fill up a BIR Form 1907 if you want to apply for a permit to use a Cash Register Machine (CRM) or Point of Sale Machine (POS). Then, provide supporting details about your company, and its profile. And of course, do not forget to fill up the technical requirements form. Before anything else, you also need to clear this out with your software provider, if they will assist you in complying with these requirements. And just in case you have affiliated or sister companies, franchisees, and branches, you also need to submit other requirements for your multi-location businesses. 

4. Follow The Procedures for the Initial Application

If your company is applying for the Permit to Use CAS for the first time and you have many branches, then you need to file your application at the Revenue District Office which has jurisdiction over your branch’s head office. You can also file your application at the Large Taxpayer Assistance Division. Or you can choose to submit it at the Large Taxpayers District Office.

If for instance, your branch has gone ahead to apply for a Computerized Accounting System or CAS, then you should comply and submit a certification that states the head office is not using the CAS you are applying for. If eventually when the main or head office applies for CAS, the same as yours, the BIR will issue a permit to your head office and then will also include a new permit for your branch. 

But why do you register by yourself when you have one BIR computerized accounting system that is flexible, easily configurable, and user-friendly, an all-in-one solution for your point-of-sale needs?

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!

It is very important to have an efficient and reliable POS system that can help you manage your business with ease. That’s why, Human Incubator, Inc. with its 10 years of experience, has created the BIR-accredited easyPOS on-premise software and system, which is designed to help you optimize your operations, stay compliant with BIR regulations, and increase productivity.

With the EasyPOS system, you can easily manage your sales, inventory, and customer data in real-time. You can generate reports and analytics, manage your customers’ data, and stay on top of your business metrics with ease.

EasyPOS it is! It is continuously striving to innovate and provide customers with the latest and greatest features. For a free demo: https://human-incubator.com/easy-pos/