How to Choose the Right Cloud Payroll and HRIS Software for Your SME in the Philippines


By Johnny Kawa

As a small or medium-sized enterprise (SME) in the Philippines, finding the right cloud payroll and HRIS software is crucial for streamlining your HR processes, improving efficiency, and driving business success. With numerous options available, selecting the right software can be a daunting task. In this blog post, we will guide you through the essential factors to consider when choosing cloud payroll and HRIS software for your SME. We will also showcase how EasyHR, a leading solution in the market, incorporates key features to address the unique needs of SMEs in the Philippines. By the end, you’ll be equipped with the knowledge to make an informed decision for your organization.

EasyHR Logo

Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.
EasyHR Logo

Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.
  1. Identify Your Needs and Objectives:
    Before diving into the selection process, it is essential to identify your specific needs and objectives. Assess your current HR processes, pain points, and the goals you want to achieve with the software. Determine the key features and functionalities that are essential for your SME. EasyHR, for example, offers a range of features tailored to SMEs in the Philippines, such as:

    EasyFS Feature: DTR, Payroll, and HR Automation 

    EasyHR automates the computation of tardiness, under time, overtime, absences, and holidays from the uploaded biometrics txt files and CSV logs. It also automatically computes mandatory payroll deductions like BIR withholding tax, SSS, HDMF, and PhilHealth contributions. This feature eliminates the need for manual computation and ensures accuracy. Moreover, the HR task of generating and filing these reports to these agencies is automated, freeing up HR staff to focus on other tasks.

    Real-World Example: ABC Services implemented EasyHR’s DTR, Payroll, and HR Automation. This streamlined process reduced errors and sped up the payroll process, enhancing employee satisfaction.
  1. Consider Scalability and Flexibility:
    As your SME grows, your HR software needs to be scalable and flexible to accommodate the changing requirements. Evaluate if the software can handle increasing employee data, additional modules, and changing compliance regulations. EasyHR provides a customizable company setup/settings feature, allowing you to tailor the software to your organization’s specific needs and scale up as your business expands.

    EasyFS Feature: Customizable Company Setup/Settings

    Real-World Example: XYZ Consultancy utilized EasyHR’s customizable company setup feature to configure the software according to their unique HR policies and workflows. This flexibility ensured that the software aligned perfectly with their evolving business needs.
  1. Ensure Compliance with Local Regulations:
    Compliance with Philippine labor laws and regulations is critical for every SME. Your chosen software should support compliance management, including government mandatory rates, leave entitlements, and tax requirements. EasyHR’s solution includes government mandatory rates management, ensuring that you can easily stay up to date with the latest legal obligations.

    EasyFS Feature: Government Mandatory Rates Management

    Real-World Example: 123 Retail Store integrated EasyHR’s government mandatory rates management feature, which automatically calculates and updates minimum wages and other statutory rates based on the latest government regulations. This eliminated the manual effort of keeping track of changing rates and ensured compliance with labor laws.
  1. Evaluate User-Friendliness and Accessibility:
    The software should be user-friendly and accessible to employees and HR staff alike. Evaluate the user interface, navigation, and ease of use. EasyHR’s intuitive interface and Employee Self-Service (ESS) Portal provide a seamless user experience, ensuring that both employees and HR personnel can navigate the system with ease.

    EasyFS Feature: Employee Self-Service (ESS) Portal

    Real-World Example: PQR Services implemented EasyHR’s ESS Portal, allowing employees to update their personal information, submit leave requests, submit applications for overtime work, and access HR-related documents. The user-friendly interface and self-service capabilities reduced administrative tasks for HR staff and increased employee engagement.
  1. Ensure Integration Capabilities (150 words):
    Consider the software’s integration capabilities with other systems and applications your SME uses, such as accounting software or time and attendance systems. Seamless integration eliminates manual data entry, reduces errors, and enhances overall efficiency. EasyHR offers integration options with popular accounting software, ensuring smooth data flow between your HR and finance functions.

    EasyFS Feature: Integration Capabilities

    Real-World Example: DEF Services integrated EasyHR with their accounting software, enabling automatic transfer of payroll data. This eliminated the need for manual data entry, reducing errors and saving valuable time for their finance and HR teams.
  1. Evaluate Customer Support and Security:
    Reliable customer support is crucial in ensuring a smooth implementation and ongoing usage of the software. Look for a provider that offers responsive customer support, training resources, and regular software updates. Additionally, prioritize data security and privacy. EasyHR provides in-depth security controls to safeguard your sensitive employee data and offers dedicated customer support to assist you whenever needed.

    EasyFS Feature: In-depth Security Controls

    Real-World Example: UVW Services selected EasyHR for its robust security controls, including data encryption, access controls, and regular data backups. These security measures ensured the confidentiality and integrity of their HR data.
EasyHR Logo

Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.
EasyHR Logo

Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.

Choosing the right cloud payroll and HRIS software for your SME in the Philippines requires careful consideration of your organization’s needs and objectives. By evaluating factors such as specific features, scalability, compliance, user-friendliness, integration capabilities, customer support, and security, you can make an informed decision. EasyHR’s comprehensive solution offers features tailored to SMEs in the Philippines, empowering organizations to streamline HR processes and drive business success. Take the time to assess your requirements, explore available options, and select a software solution that aligns with your goals and supports the growth of your SME.

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