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For many business owners, the process of managing time and attendance is a complicated task.
It is never easy to keep track of whether all employees have arrived on time, are doing buddy-punching or worse, are stealing company time.
Through the years, there have been many tools produced to manage and track time and attendance of employees; the most widely-used is the time card, the perforation clock, record books and time sheets.
Such systems not only help monitor the working hours of the employees but also help in having a more organized payroll management.
All these are traditional manual attendance tracking systems that have stood the test of time and have served just about everyone in the past.
But is it still useful and workable nowadays?
Can it cope with the demands of the changing times?
How can one manage time and attendance with ease and precision?
Many organizations have struggled with the inconvenience of time and attendance tracking.
Admittedly, there have been drawbacks in using the traditional manual systems, that is why businesses have begun integrating cloud based HR and payroll management software to their system.
Most often, we usually enumerate the pros but this time let us discover the drawbacks of using traditional systems and why you should consider upgrading to a Human Resource Information System (HRIS) as the perfect time and attendance keeping solution, and so much more!
Here are the following:
Prone to Errors
- Relying on punch cards and time sheets is prone to error.
- Employees may erroneously record their hours of work in a time sheet or the data may be incorrectly entered into the payroll software.
- Most of these errors happen at work when manual time tracking solutions are utilized.
- HR can spend more time correcting errors instead of doing something more worthwhile.
- Errors can lead to incorrect employee payments and other payroll concerns.
- You can control and manage if you only have a dozen employees.
- But with a thousand or more employees, you could lose thousands in payroll errors.
- Automation stops the errors.
- HRIS can perfectly do time and attendance monitoring, error-free.
Prone to Time Theft and Manipulation
- Manual timesheets and punch cards can be easily manipulated.
- Buddy punching is a serious thing and this can be a common problem resulting in money lost.
- A cloud based HR and payroll software cannot be easily manipulated and is backed up securely .
Time consuming
- So much time is wasted when employees have to line up to punch in and out notwithstanding the fact that there are time discrepancy issues and dealing with it is such a headache.
- Issues bound like replacing the time card, correcting time entry errors and other problems that happen because of manual recording.
- An HRIS on the other hand is fast, quick and efficient.
Excessive paperwork
- Piles of paperwork can take a toll especially when there is a deadline to be met.
- It can also take up so much space in the office, often resulting to a messy atmosphere.
- Information needs to be archived and retrieved, therefore the system has to be cohesive and organized.
Ineffective and Obsolete System
- Bundy clocks and punch cards are ineffective and antiquated.
- It has served its purpose.
- Old systems have difficulty coping hence, there is a significant impact on the company’s performance.
- Using old systems carries the risk of system crashes, security concerns and loss of pertinent information.
- With an automated HRIS time and attendance monitoring is a breeze.
With all these drawbacks, have you wondered about what could happen if your obsolete system of time and attendance does not process payroll correctly?
A cloud based HR and payroll software manages better, reduces errors , saves time, improves accuracy and works efficiently .
Technology is constantly evolving and part of its evolution is time and attendance software that is incorporated in the Human Resource Information System (HRIS).
Why stick with the old when there is a new one to help in expediting and improving payroll systems?
It can do the following:
- Prevents errors
- Stops time theft
- Improves efficiency and productivity
- Promotes security
- Provides seamless data recovery
- Offers Effortless and Easy Integration
- Has Reliable customer service
- Easy to use interface
Note down what you need right now in your business.
You can speed up payroll processing by doing everything digital through EasyHR .
Aside from time and attendance here are some benefits you can enjoy:
- One-stop encoding and Integration of Data
- Automatic and accurate computation of payroll and employee take home pay
- Low cost of deployment and maintenance
- Improve employee engagement and experience
- Minimize Unnecessary Printing Cost
EasyHR knows how Philippine Businesses run operations.
Because of that, the system solves day-to-day problems that save teams a lot of time and effort.
Manage time and attendance effortlessly.
Send us a message for a free consultation! https://human-incubator.com/easy-hr/
