How To Choose A POS System For Retail Stores


How do you choose a retail POS system?

  1. Know what businesses can use a POS system
  1. Establish the needs of your business
  1. Analyze your existing system
  1. Take note of your hardware needs
  1. Know which features you need

A point of sale (POS) system is a great addition to your retail business.

This is because anyone who decides to buy your products or pay for your services will always go to the same place, which is the point of sale.

This is where the purchase is completed, which is why it’s a critical step in your customer’s shopping journey.

If you want to give them a great experience, you need to choose the best retail POS system. 

A POS system is composed of hardware and software that can facilitate the process of point of sale.

The most basic system will be able to let you take payments and issue receipts.

But with the advancement of technology, more features have been added to help you manage daily transactions more efficiently. 

Here are some tips when choosing a POS system for your retail store:

Know What Businesses Can Use A POS System

Businesses that involve a physical checkout process will benefit from having a POS system.

The main example is retail stores, or shops that sell physical goods.

This could be convenience stores, supermarkets, grocery stores, boutiques, clothing shops, department stores, etc. 

A POS system will make retail operations more efficient, allowing you to process sales, manage your inventory, and view sales reports.

It ensures that you and your staff are always ready to help customers when they’re ready to check out, and you do so in a more efficient manner. 

But other than retail stores, a POS system would also be beneficial for restaurants and fast food chains.

Aside from products, the system could also facilitate the transaction of experiences, such as businesses in entertainment and hospitality.

These include hotels, cinemas, museums, theme parks, and others.

Service providers such as salons and spas can also use POS systems. 

Establish The Needs Of Your Business

Whether you’re setting up your first retail business or just want to upgrade your POS system, you need to define your requirements for a new system.

This will depend on your current needs and future plans. 

For instance, if you deal mainly with pop-up stores, or only have one store, you might prefer POS systems that work on tablets, because they’re portable.

EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.
EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.

On the other hand, if you manage multiple stores in different locations, you might need something that can help you view live reports online. 

Figuring out your requirements first will give you clarity when choosing a POS system, so you know if your potential choice will match your needs.

This will make your search easier. 

Analyze Your Existing System

If you’ve been operating your retail business for a while, you must have a POS system in place.

If you’re thinking of upgrading, analyze your existing system first, so you know what to look for in a new system.

List down any shortcomings that you may want to solve by upgrading.

Have a discussion with the staff that mainly uses the system, because they can provide valuable input that you can use to make an informed decision. 

Take Note Of Your Hardware Needs

When choosing POS hardware, you should make sure that the system you choose can accept different types of payment, such as cash, credit card, debit card, etc.

In most cases, you will need a cash register, credit card reader, cash drawer, and a bar code scanner. 

If you already have the hardware in place, it’s wise to find software that will work with what you have, so you can maximize your investment. 

Know Which Features You Need

The most basic function of a POS system is to help you take payments and make sales.

But due to technology, more features have become available to help you manage transactions more efficiently and make informed decisions for your business. 

For example, EasyPOS can be integrated with EasyFIS, so you can view live reports on the cloud — so there’s no need to micromanage your store transactions!

This complete sales and inventory system has a number of detailed modules for POS, POS reports, remittance reports, sales reports, and inventory reports.

You can achieve fast and accurate sales recording and monitoring and avoid pilferage and theft. 

EasyPOS offers two user interfaces for you to choose from, depending on your retail business needs.

For instance, there is a barcode option for groceries and a touch screen for restaurants.

You can set up discounts, price levels, pay types, and restaurant setups. 

Key Takeaway

Choosing a POS system for your retail business is an important move because it will affect your daily transactions with your customers.

Prioritize understanding your needs first, and consider any existing system you already have.

List down the features you need, as there are plenty of POS system functions that you will benefit from. 

If you’re looking for a retail POS system, you can try the BIR-accredited EasyPOS, which is developed here at Human Incubator!

You can book a free demo if you’re interested.

For questions and inquiries, we can receive your messages here.

EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.
EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.

Easy Series

EasyFIS Logo

EasyFIS is a Software-as-a-service (SAAS) sales, inventory and Accounting system designed for Micro, Small and Medium (MSME) Enterprises.

If you want to manage your business in real-time and in a WFH Work from Home Setup, EasyFIS can provide a turn-key solution to your most common business problems to effectively monitor your sales, checking your LIVE inventory stock quantity and most importantly the status of your business’ financial health.

On top of that EasyFIS is CAS (Computerized Accounting System) compliant ready for government taxation in the Philippines.

EasyHR Logo

EasyHR is a Software-as-a-service (SAAS) web application that helps to manage your Payroll and Human Resource Tasks easily and effectively.

Whether you are handling less than ten (10) employees or up to more than ten thousand (10,000) employees, EasyHR can do the job for you and saves you a lot of time in computing your Payroll and managing your Employee 201 Records anytime and anywhere.

But not only that, EasyHR further has an Employee Portal that allows your employees to access it online and check their own Payslips, Overtime, Leaves and Time Records. It saves a lot of time and money in printing these Payslips and paper wastage.

EasyPOS Logo

EasyPOS is a standalone Sales and Inventory system designed for businesses with Physical Stores and does not necessarily need an Internet or cloud solution.

The software is very easy to use yet already fully loaded with the necessary daily functions in running a store.

It already has a complete Sales and Inventory system with Item components.

Barcode and Touchscreen Interface that can be used for both groceries and restaurant setup respectively. Plus it is already BIR Accredited to legally issue Sales Invoice (SI) and Official Receipts (OR).

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