The Limitations of Accounting Software


It is important to understand what your numbers mean and where they are coming from. Are you using the traditional accounting software that has been there for ages? Traditional Accounting software simply means that the company is using on-premise accounting software. This necessitates having one devoted hard drive where the accounting software is installed in the office premises. 

All the financial and transactional software is also stored on the hard disk for easy access for this accounting software to work. The accountant or person in charge of accounting uses the accounting software through an app that is installed in the designated laptop or desktop. In essence, one can only access it by using the computer, on premise

With what transpired the past two years, there have been glaring realities of the disadvantages of the accounting system. Do not situate yourself and find out one day that you have been limited by the technology that you have right now. The pandemic has caught everyone by surprise and accounting methods have been more adaptable now like never before. On premise accounting is no longer applicable as people are becoming more and more reliant to cloud accounting. The disadvantages of the accounting system can only limit you to stay in one place. It is now time to move to cloud accounting, but before that, here are some limitations of using traditional accounting software:

1. Limited to the computer it is installed on

Accessing of accounting information is very limited. In fact, you can only access your information from select computers with the app. In times of uncertainty, all access is done within the office premises. And this practice is no longer acceptable when the pandemic struck us. 

2. Prone to outside factors

There are certain concerns wherein the computers are not placed in the same server. In this scenario, data most often flows back and forth through USBs. And you know what USBs are like. They can be lost, damaged, tampered and even infected. This also increases the risk that data you will gather is no longer reliable and worse, no longer secure. Backup ends up in the wrong hands, and what do you have left? When you are busy and mobile, shouldn’t your data be just as mobile and flexible as you? 

3. Limitations to the number of people who can have access

While there are systems that allow for multi-user access, you are not able to access the module when the other person is working on the file. This is a total waste of time. If you have ever tried to update your sales data while another user is in the file, you have likely run into this issue. When these situations happen there are users who cannot access the financial and client details while the other user is updating. There is no synergy and time is wasted. 

4. Backups are a thing of the past

This is a word that has already been passe. Backups can be complicated and can put the whole data base at risk. Many tend to forget to take regular backups and result to a total information disaster . This is such a huge risk. If there is a computer glitch, or worse your computer stops working and you have not taken a recent backup – poof, everything is gone! Wouldn’t you rather be promoting your product rather than focusing on your accounting?  The advantages and disadvantages of accounting software can be enumerated well enough but at the end of the day, the disadvantages far outnumber the advantages. 

5. Needs Upgrading

On premise accounting needs upgrading and upgrading is expensive! New versions of the software are given every year and one has to always get the updated version to be in shape.

These updates result in time being required for the installation of the new version, and training the staff may be necessary. All these become expensive and time-consuming. 

Software is not automatically upgraded each time a new version is released. So this means that you need to put yourself forward to do the upgrading. Many business owners choose not to upgrade their accounting systems at all. This leads to some issues and problems along the way. When there are outdated files, chances are these are no longer supported by the current accounting software version and causes major blunders in the end. 

EasyFIS Logo

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!
EasyFIS Logo

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!

6. Customer Support

There is not much customer support and it can be slow to resolve some issues, taking additional time away from your business. If your accounting system is down during this time, your only option is to continue in a manual form. This doesn’t sound like the best use of your time. The disadvantages of accounting system are more than its advantages, so you better think twice!

It is now time to shift to EasyFS because:


EasyFS is BIR Computerized Accounting System (CAS) compliant. EasyFS is a homegrown software from the Philippines, so it currently adapts to its business practices, particularly the Taxation Regulation and Guidelines of the Bureau of Internal Revenue (BIR). EasyFS is compliant and ready for Computerized Accounting System (CAS) so that it will be easy for your business to apply with the BIR for accreditation.


Since the system Architecture and Design of easyFS is based on the cloud, you are guaranteed the latest version of the system. Software updates also happen in real-time. You will also benefit from the actual experiences of businesses that have benefited from EasyFS.


Migrating to easyFS Software as a Service (SAAS) application minimizes the need to print stacks of reports and other documents required. Instead, you can download the reports or share documents digitally.

Your teammates can also view easyFS data without them altering the records you encoded in the system.


EasyFS has various modules designed for teams in Logistics, Warehouse, Inventory, Sales and Accounting Team.

Since all of these modules are integrated and interrelated, your teammates can easily coordinate and even collaborate in real-time, providing more employee efficiency and saving a lot of time and energy.


EasyFS has been efficiently designed so that the cost of deployment and maintenance is very minimal. And we pass the savings to you by charging you a very minimal fee.

For Free demo please :

EasyFIS Logo

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!
EasyFIS Logo

easyFS gives you a highly-accurate and real-time view of your financial statements.

Sign-up for a FREE easyFS Accounting System now!

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