Dealing with Employee Records in Payroll Management


Every company, no matter how small, needs to put all essential data and meaningful information on its employees in a relevant, succinct and orderly manner.

Employee records are vital to an organization and it needs to be kept and managed well by the company; as management will need to have an awareness and understanding of the kind of manpower they have to correctly and efficiently operate their business.

Information such as name, address, contact details, date of birth, nationality, employment background, and other pertinent data are the most basic ones that are considered as employee records.

Others are more comprehensive like educational background, insurance details, health records, and bank details.

No one is exempt from having an employee file system that can store all relevant employee records.

In fact, all public and private organizations have their own workable system in order to carry out daily tasks efficiently.

Maintaining employee records in payroll management  is a must and most often organizations have been used to having manual record-keeping through journals, spreadsheets and the like.

However,  this type of keeping employee records is kind of complex and cumbersome and very much prone to error. 

Also, keeping employee records is critical in making payroll.

Not only do your employees need to be given their salaries accurately and on time  but their employers need to maintain  payroll records for tax compliance.  

Why go through the hassle when there is a better and more systematic way of dealing with employee records?

Handling all this data, performing audits as well as taking legal issues through manual record keeping is a major challenge so the majority of businesses today opt to automate in order to expedite and systematize their way of doing things.

Here is where a cloud based HR and payroll software comes into the picture. 

Setting up a payroll management system — one that is cloud based — is one of the best decisions an organization can make to progress and to move forward. 

Here is how.

But first, what is payroll management?

It is a business process that is present across all industries regardless of kind of business, size, approach; one thing remains the same and that is, payroll management and processing.

Part of  the payroll management process  that is inherent is first the recording, second is the managing and third is the organizing of the company’s manpower data for the purpose of calculating and making timely salary payments to employees.

Without jotting down the records,  there won’t be any payroll at all, hence its importance.

Why do you need payroll management?

It is not just payroll management per se but one that is well-organized and one that an organization can benefit from where there are timely and accurate payments as well as seamless operations and peace of mind providing more time to focus and strategize in growing the business. 

The mundane task of payroll is now made extraordinary, thanks to hris and payroll systems – payroll management is now a breeze.   

There are many reasons why you need a cloud based HR and payroll software for your business.

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Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.
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Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.

Here are some of them: 

  1. It takes up less time

    An HRIS and payroll system can automatically compute the net pay of an employee based on their hourly or daily rate.
    Instant computation means time savings with more time to do in team building and harnessing employee relations. 
  1. It is cost effective

    A company needs everyone to be productive and utilizing a cloud based HR and payroll software for payroll management is an excellent way to save some company money while still settling payroll on time.
  1. It is accurate and provides correct information

    Human error is a major concern in using manual payroll management.
    You might use the wrong formula or perhaps you may have accidentally placed the wrong digit.
    These errors can be detrimental to payroll management and can have a negative impact in tax filing.
  1. It is customizable and flexible

    A reliable cloud based HR and payroll software is flexible and easily customizable.
    There are many features to choose from to make the payroll management easier and more efficient.
  1. It is Safe and Secure

    most hris and  payroll systems adhere to very strict security protocol to protect their clientele.
    You need not worry of information loss or leakage since it has built in standards of safety. 
  1. It is optimized

    There is nothing to be done anymore once your cloud based HR and payroll software is in place. 
    Recruiting new employees, paying salaries and filing taxes all become easier, faster and more accurate.

Dealing with employee records  in payroll management is not an easy task. 

But if you have the right tools such as an HR and payroll system , you are in for a great surprise – that payroll management after all is manageable and user-friendly! 

Manage your employee records with an  outstanding payroll management system that provides robust record-keeping and payroll functions.

Human Incubator’s EasyHR makes things easier for HR professionals in dealing with employee records.

For a free 30-day trial visit:

EasyHR Logo

Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.
EasyHR Logo

Automate your payroll processing with easyHR’s cloud-based software solution

Click to Learn More.

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