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What are the things you should consider when choosing an HRIS and Payroll system?
- Ease of use
- Features
- Technology requirements
- Flexibility
- Implementation and support
- Cost
Human resource departments are charged with a number of tasks, including recruiting, training, administering employee benefits, handling compensation, etc.
That’s why plenty of organizations rely on digital tools to manage, organize, and streamline human resources tasks.
But choosing from the numerous HRIS and payroll systems in the market can be tricky because there are plenty of factors to think about.
Below is a list of things you need to consider, so you can find the right match for your organization.
Ease Of Use
To immediately experience the benefits of a human resources information system (HRIS) and payroll system with as less downtime as possible, it’s important to choose a user-friendly application that can be easy to use and intuitive to learn.
Because if not, you will have a difficult time achieving maximum adoption in your organization.
You won’t want something that’s too difficult or time-consuming to use, because the users might just revert to their older ways because it’s more comfortable.
Features
Each HRIS and payroll system would be slightly different in the features they offer.
For this reason, you will want to perform a needs assessment first before you invest in a system.
You must understand what you need right now, and what you might want as your business grows.
For instance, you might start with a basic package and as your needs grow, you can add on functions or modules as you need them.
Your provider can help you decide if a software is the right match for your needs.
Technology Requirements
Before investing in software, you need to know if your hardware can run it properly.
Before, HRIS and payroll systems were typically run on-premise, which means that it’s installed locally, on your computers and servers.
This means that you will be responsible for maintaining these.
This could be an issue for organizations with limited budget and technical resources.
Nowadays, there are HRIS and payroll systems that are cloud-based.
This can help reduce your new equipment purchases, because the software is hosted on the vendor’s server.
You only need the internet to access the software, even if you’re not in the office.
Because the software is hosted for you, you also don’t need to worry about the maintenance of the hardware it resides on!
Flexibility
Your HRIS and payroll system should be able to support you as your business grows.
This way, you don’t need to worry about switching platforms so you can scale or get the features you need to reach your goals.
That’s why as early as now, you should ask questions about whether there is a limit to the system or whether the functions are scalable.
Fortunately, cloud-based systems provide greater flexibility.
You only need to pay for what you use and you can scale to meet demand.
Implementation And Support
The main purpose of getting an HRIS and payroll system is to make HR tasks more efficient, so your HR team can have more time to focus on other more important activities.
This is why you need to know about the process of implementation, and if there would be effects on your daily operations.
Apart from this, you also need to consider if there will be support for your HR and payroll system once the implementation ends.
For instance, would there be software updates in the future?
How about issues and who will fix them?
Cost
Just like with any other business investment, it is important to review the costs when choosing an HRIS and payroll system.
You need to consider the following factors:
- Purchase cost
- Monthly fees
- Implementation costs
- Training costs
- Cost of customization and additional modules
- Support and maintenance costs
- Hardware costs
The cost will depend on the features you select, and you’ll have to pay higher prices as you add more functionality to the system.
That’s why it’s important to know the features you need so you can discuss with potential providers how much the system will cost you.
If possible, it would also be beneficial if you can try a free demo to get a feel of the system.
Key Takeaway
By reflecting on all the factors needed to help you navigate numerous HRIS and payroll systems in the market, you will find the right option that matches your current and future needs.
If you want to help make things easier for your HR team, you might want to check out EasyHR, a cloud-based HRIS and payroll system that’s available with a free 65-day trial!
It can help HR professionals manage employee records, automate daily time recording and payroll computation, and manage loans and leaves.
It also has an employee portal that allows employees to check their records online.
For more details, you can click here to learn about EasyHR or send us a message here.
