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Do you still comb through filing cabinets and work your way through a thick pile of spreadsheets?
If you work in the Human Resource Department (HR) you know exactly what it is to oversee and manage an entire workforce.
Having less than 50 employees is barely manageable enough, but what about a hundred and more, even thousands?
Whether it is making payroll, monitoring performance, checking time and attendance or simply encoding, storing pertinent employee information and making sure that all data is up to date, HR has definitely tons of work to do that is tedious, time consuming and most of all challenging.
No doubt, organizations have sought for an HRIS system to simplify and expedite HR workload.
Making sure that HR processes are in tip-top shape and working towards the realization of the organization’s vision is top priority.
What is an HRIS?
It stands for Human Resource Information System.
To put it simply, an HRIS is a system that involves the integration of HR processes and IT (Information Technology) that works together for entry of data, tracking of information, management for human resources, payroll as well as accounting.
Most HR teams have their own style in organizing and making things work for the company but there are limitations to what manual filing and spreadsheets can do.
At a certain point, it becomes impractical and unproductive leading to too much pencil-pushing, leaving behind what matters most, employee experience and loyalty.
What is the objective of HRIS?
Although HR mainly exists to deal primarily with people, it still runs on data.
The objective of an HRIS is to collect and store data on the company’s employee and make it as accessible and manageable as possible to the working team with the following: names, addresses, SSS numbers, records of dependents, health insurance, and others.
It also functions for recruiting, time and attendance management, performance appraisal and employee benefits.
Another objective of a Human Resource Information system is to enable HR to generate reports in a timely and systematic manner and be able to make organizational charts to management and simplify analysis for headcounts .
While the big chunk of HRIS’ role to any Human Resource department is the ability to store employee data, the other daunting part is the capacity to be able to successfully carry out significant processes and tasks to streamline the current manual applications.
Admittedly, as the company grows, there are tasks that are simply impossible to do manually, hence the need to deploy a cloud based HR and payroll software.
What does HRIS do?
- Demographic data recording
- Employee job information recording
- Job applicant tracking
- Onboarding
- Generating reports
- Time and attendance tracking
- Time-off balances, leaves and requests
- Benefits administration and selection
- Payroll
- Data Analysis
- Learning management
- Training
- Performance Appraisals
HRIS: What is in it for you?
Thriving in today’s growing business world means having to adapt to technology to keep up with the competition.
Bid goodbye to manual recording and say hello to a cloud based HR and payroll software that can manage HR with accuracy, ease and confidence, an HRIS that can work hand in hand with management for the benefit of the following:
Organization
- With all the data stored in the HRIS database it is more convenient for HR to locate information track and update it when the need arises.
Time savings
- Compared to a spreadsheet, an HRIS is definitely more time saving.
- Time saved can be used to enhance employee development activities.
Accuracy
- An HRIS has automated functions so there is no more manual data entry required.
- This reduces human errors.
Security
- A cloud based HR and payroll software is able to restrict access to those who are not authorized; and provides access only to authorized users.
Efficiency
- You can save a huge amount of time when workflows are automated and processes digitized to make work accurate and to minimize errors.
Compliance
- HRIS providers keep the cloud based HR and payroll software always updated to be able to easily comply with current government regulations.
Better Decision Making
- A cloud based HR and payroll software can be utilized to track performance data and so much more.
- You can go and look at metrics and then also use these insights to make sound decisions for the company.
Employee self-service
- Companies are focusing on having employees and their direct supervisors manage their own data.
- Requests like holidays can be asked for by the employee him/herself.
- After approval, these are then immediately saved into the system and registered to track for payroll and benefits purposes.
Employee experience and satisfaction
- Make employees happy.
- When they are satisfied and happy they become productive.
- Providing a better employee experience could give you the competitive advantage to achieve success.
Having a well scrutinized HRIS within your organization means that you need to scout and shop wisely so that you and your HR gets the most of its benefits.
What is in it for you?
All the benefits you can enjoy for a seamless, accurate, efficient, trustworthy and reliable cloud based HR and payroll software to meet the growing needs of your company.
Manage your Human Resource with ease.
EasyHR helps your HR team manage employees through robust record-keeping and payroll functions.
Check out: https://human-incubator.com/easy-hr/
