How to Set Up POS Software in Your Store

How do you set up POS Software?

1. Connect Your POS Software to Your Store

2. Set Up Your Inventory System

3. Enter Users and Permissions

4. Set Up Your Payment Methods

5. Train Your Employees 

6. Integrate Other Software 

A POS software helps various establishments improve the operations they provide for their customers.

This system is used in so many ways from checking out items to tracking inventory. 

If your business is transitioning to new software, this article provides you with a guide on how to set it up.

It may take longer as you integrate your inventory and train employees, but in the long run, it optimizes various operations in-store.

Keep reading to learn more!

Connect Your POS Software to Your Store

There are many kinds of POS systems available on the market.

Sometimes, they may include their hardware, while others need to be integrated into the current hardware you may already have in-store. 

With a cloud-based POS software like EasyPOS, all you’ll need to do is run the necessary software in your store.

Most systems will have a step-by-step guide on what to do.

This may come in the form of walkthrough guides or visual prompts on the software itself. 

Set Up Your Inventory System

With your POS system installed, the next step of the process would be to accomplish your inventory management. 

This is important for both stores and restaurants.

For stores, they use an inventory to keep track of the different items available in store.

On the other hand, restaurants use this to see if there are any ingredients or materials that are running low for the establishment. 

1. Import Your Stock List

With an integrated inventory system, your store can say goodbye to manually tracking all the items in your stock room and shelves.

However, importing them into the system for the first time may be a long process. 

For retail stores, importing an inventory may need to be done individually.

That means store personnel will need to input into the system all items.

However, some software may allow these to be inputted in bulk, to eliminate the repetitiveness of the process. 

It’s a little bit different for restaurants.

Not all establishments use the system for inventory management.

Others use it as a means to organize different menu items and table others. 

2. Organize Your Products

With all inventory in the system, you can now categorize and organize the different products.

This is especially important for retail stores where items need to be categorized by size and variations. 

Convenience stores and groceries need to do the same.

Different food and beverage items need to be arranged in different categories. 

During this stage, you can also choose to set stock levels for each product.

For retail stores, it can also be helpful to provide product descriptions for each item as well as where the item is located in the store.

Other details to add will be SKU information, wholesale pricing, and its barcode. 

Enter Users and Permissions

To ensure maximum security in your POS system, managers need to enter users and permissions.

This will give access to personnel of the store.

This is similar to login credentials where you’ll need their employee ID numbers and scheduled shifts. 

You may also be able to control the sections your employees can have access to.

For example, cash management, analytics, and reports may go to supervisors and managers of the store.

On the other hand, all other employees can be granted access to inventory management. 

Set Up Your Payment Methods

It is through a POS system that a store can set up its different payment methods.

The most common methods are cash and major credit cards.

However, may POS software may include other forms of contactless and web payments.

Some may even offer cryptocurrency. 

On the software, you may add, remove, and edit the different methods your store may accept. 

Having multiple payment methods available in your store gives you a competitive edge.

Customers may easily prefer you over other establishments because of the multiple payment methods available. 

Train Your Employees 

With inventory, stock, and payment methods in place, all that’s left to do is to train your employees.

This is how your establishment can maximize and optimize the newly-installed POS system. 

All personnel assigned to inventory management need to be informed on how to navigate through the software to record new stock as well as track what is still available in store.

There may be a learning curve in switching to a cloud-based solution, but in the long run, it can improve the efficiency and productivity of the entire store.

Integrate Other Software 

Once the entire store and staff have mastered the POS system, it can also be beneficial to the store to install and integrate other management software.

These include accounting and other business management tools. 

With combined software, you can centralize all necessary data to save time and money.

The POS system may automatically send all financial data to its partner accounting software, minimizing manual data entry by your financial experts. 

Key Takeaway

This article provided a guide for establishments on how to install new POS software in restaurants and stores.

With this installed, it can improve the workflows in these different establishments.

If you’re looking for POS software for your business, contact us here at Human Incubator.

Our easyPOS is a cloud-based software that provides both a POS system as well as inventory management.

Stores can generate different kinds of reports and automate multiple processes with our user-friendly interface.