The Integrated POS System: All You Need to Know


A POS and inventory management software is not a stand-alone system.

It needs to synergize and work together to function seamlessly and accurately. 

What is an Integrated POS System?

An integrated POS system refers to the process of bringing together all the different and operating components of the POS system under one roof. 

Not only does it need to be integrated but it also has to be dependable and robust as it establishes a direct link between the POS hardware and the software installed in the business.  

What comprises the POS hardware? 

It includes the cash register, the computer, the card readers, receipt printers and the barcode scanners.

On the other hand, the software pertains to the POS software, company website, the customer database, the inventory management platform as well as the customer service and staffing solutions.  

Both the hardware and software  of the POS system need to be able to understand each other since an integrated POS system enables all the various components of retail to connect and communicate to each other.

It should be able to exchange data seamlessly.  

To put it simply, POS integration is a digital integration that enables you to process orders and transactions via multiple channels.

Thus, it empowers a business to automate its processes and operate efficiently and successfully. 

If you still have not opted for this, then you may have to upgrade to an integrated POS sales and inventory system so you can experience the many benefits that the integration and synergy can provide.

The integrated POS system offers more analytics and a wholly new improved system.

How Does an Integrated POS System Work?

Are you curious about how the integrated POS system works?

Well, it technically  starts when there is a sales transaction initiated by the cashier or sometimes, a customer doing a self-service checkout  

As the POS monitor equipment fills the screen with the numerous purchased items together with its corresponding prices, the system’s backend mechanism immediately syncs the pertinent information with the POS and inventory management software and updates the levels of the current stocks.

Then during payment, the customer decides whether they would settle either by cash or perhaps use a cashless payment method like a debit or a credit card. 

During this time, the payment terminal comes into play to collect the payment, and once the payment is accepted and recorded  successfully, it instantly sends a signal to the receipt printer to print the receipt. 

If the store offers a customer loyalty program, the integrated POS system can provide the customer either a discount or perhaps reward  them with cumulative reward points  depending on the offerings.

While going through the whole process, the integrated POS system provides  the business with certain updates, reports and analytics with the newly updated revenue figures and stock levels.

This helps in saving time especially in cross-checking daily receipts against sales transactions manually. 

What are the steps to take for an integrated POS system?

To be able to integrate there are different steps that you need to do:

1. Evaluate thoroughly your POS sales and inventory  system.

Do you have one that is ready to use for integration?

Is it capable of integrating?

If you already have a good POS system in place, it’s an ideal starting point for your POS integration. 

EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.
EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.

2. Consider requirements needed.

When you have already decided what to get from all the available retail POS system options, you should make sure you know how well each POS system integrates at the backend across different aspects of the business.

3. Inquire about your POS  system and online store. 

This is where your queries begin and consider common questions you can come up with, like: How does the POS integration work?

It is important  to understand how your POS and online store sync and work together.

Although POS system integration differ from one to another, information that will be shared between the POS system and your store includes:

  • Automatic inventory updating whenever there’s a new sale online or offline. 
  • Catalog syncing of POS system and your online store
  • Data transfer between online and physical stores
  • Payment transactions are processed for both online and offline

4. Set up a  POS integration.

Now it’s time to set up your POS sales and inventory system.

This may be a software with supported assistance from a customer service representative or a third party provider.

5. Improve Optimization

The integrated POS system will not stop there, you will need routine checks and maintenance to keep your business in good shape and so that your store operations will operate smoothly.

This helps to prevent untoward glitches and technical issues.

Looking for the ideal and most suitable integrated POS sales and inventory system for your business?

EasyPOS sets your establishment the right way by helping you manage day-to-day transactions efficiently and seamlessly on the dot.

EasyPOS integrates seamlessly with EasyFIS, the cloud-based financial information and accounting software.

Avail of these benefits by EasyPOS:

  • Fast and Accurate Sales recording and monitoring
  • Maintain Price Consistency
  • Ease of Use
  • Avoid Pilferage and theft
  • Enhance Internal Control
  • Anytime, anywhere sales and inventory management when integrated with cloud-based EasyFIS.

For more details check out:

EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.
EasyPOS Logo

Easy POS sets your establishment the right way by helping you manage day-to-day transactions on the dot.

Click to Learn More.

Easy Series

EasyFIS Logo

EasyFIS is a Software-as-a-service (SAAS) sales, inventory and Accounting system designed for Micro, Small and Medium (MSME) Enterprises.

If you want to manage your business in real-time and in a WFH Work from Home Setup, EasyFIS can provide a turn-key solution to your most common business problems to effectively monitor your sales, checking your LIVE inventory stock quantity and most importantly the status of your business’ financial health.

On top of that EasyFIS is CAS (Computerized Accounting System) compliant ready for government taxation in the Philippines.

EasyHR Logo

EasyHR is a Software-as-a-service (SAAS) web application that helps to manage your Payroll and Human Resource Tasks easily and effectively.

Whether you are handling less than ten (10) employees or up to more than ten thousand (10,000) employees, EasyHR can do the job for you and saves you a lot of time in computing your Payroll and managing your Employee 201 Records anytime and anywhere.

But not only that, EasyHR further has an Employee Portal that allows your employees to access it online and check their own Payslips, Overtime, Leaves and Time Records. It saves a lot of time and money in printing these Payslips and paper wastage.

EasyPOS Logo

EasyPOS is a standalone Sales and Inventory system designed for businesses with Physical Stores and does not necessarily need an Internet or cloud solution.

The software is very easy to use yet already fully loaded with the necessary daily functions in running a store.

It already has a complete Sales and Inventory system with Item components.

Barcode and Touchscreen Interface that can be used for both groceries and restaurant setup respectively. Plus it is already BIR Accredited to legally issue Sales Invoice (SI) and Official Receipts (OR).

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